Privacy Policy
Effective Date: June 1, 2025
At Top Of Mind Gifts, your privacy is important to us. This Privacy Policy outlines how we collect, use, and protect your information when you interact with us through our website, services, and SMS communications.
1. Information We Collect
· Name
· Phone number
· Email address
· Meeting details
· Communication preferences
· Any information you voluntarily provide to us
2. How We Use Your Information
· Send appointment confirmations and reminders
· Provide updates about our services or changes to your bookings
· Respond to inquiries and customer service requests
· Send marketing or promotional messages (with your consent)
3. Text Messaging (SMS) Communication
· Appointment reminders and confirmations
· Service updates and client follow-ups
· Promotional messages and special offers (only with prior consent)
· Message and data rates may apply. Message frequency varies based on interaction. You can opt out of SMS messages at any time by replying STOP. To receive help, reply HELP or contact us directly.
4. How We Protect Your Information
· We implement appropriate technical and administrative measures to safeguard your personal data from unauthorized access, misuse, or disclosure. Your information is stored securely and only accessible to authorized team members.
5. Sharing Your Information
· We do not sell or rent your personal information. We may share your data with trusted third-party service providers (such as booking and communication platforms) solely to deliver our services. These providers are contractually obligated to protect your information.
6. Your Choices and Rights
· Opt out of SMS marketing at any time by replying “STOP”
· Update your contact preferences by emailing us at dean@topofmindgifts.ca
· Request access to, correction of, or deletion of your personal data
7. Contact Us
· Top Of Mind Gifts
· Email: dean@topofmindgifts.ca
· Phone: (306) 229-6411
· Website: https://www.topofmindgifts.ca
8. Policy Updates
· We may update this Privacy Policy from time to time. The most current version will always be posted on our website with the effective date listed at the top.
Who we are
Our website address is: https://topofmindgifts.ca.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Messaging Services
A2P Messaging Compliance:
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
Top of Mind Gifts uses a third party software to communicate with customers in the U.S. via SMS and other messaging platforms. We ensure that all communications are compliant with A2P messaging regulations, which include:
Obtaining explicit consent from customers before sending messages.
Providing clear and easy opt-out options.
Ensuring messages are relevant and necessary for the customer relationship.
Opting Out:
You can opt out of receiving SMS messages from us at any time by replying “STOP” to any message you receive or by contacting us directly.